These guidelines define the principles, responsibilities, mechanisms and time periods for the University's management and retention of personal information held of subscribers to the NIHR Innovation Observatory Website.
Welcome to the Newcastle University’s privacy notice for users of the NIHR Innovation Observatory (NIHRIO) website. NIHRIO is a national medical horizon scanning facility located at Newcastle University. The University of Newcastle upon Tyne, trading as Newcastle University, respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.
- Purpose of this privacy notice
This privacy notice aims to give you information on how Newcastle University collects and processes your personal data through your use of this website. This website is not intended for children and we do not knowingly collect data relating to children. It is important that you read this privacy notice so that you are fully aware of how and why we are using your data.
- Data Controller and Data Protection Officer
The University of Newcastle upon Tyne, trading as Newcastle University is the controller and responsible for your personal data (referred to as Newcastle University, the University, “we”, “us” or “our” in this privacy notice). We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPO using the details set out below. The contact details of the University’s DPO and the relevant supervisory authority are available at:
- Purpose of Processing
The University, via the NIHRIO website, collects and processes personal data about you to send email alerts about new reports published by NIHRIO on the website and to advertise events or news updates of interest. If you have completed the form ‘Let us know about your new technology’, you have provided the type, name and brief description of your new technology. You have also provided your name, name of company, telephone and email. This information is provided to allow someone from the NIHRIO to contact you to discuss this further. All information is provided in confidence and treated as commercially sensitive information.
- Core NIHRIO Record
The record we hold is created by you from data you enter when subscribing for alerts about new content on our website, when joining our mailing list or informing us about a new technology. The data for alerts and the mailing list consists of your email (either your personal email or work email as entered by you), your first name and your surname. The data when informing us about a new technology also includes some basic, summary information about the technology.
- Data retention
The NIHRIO record (and any subsequent updates to the information fields held in that record) is retained indefinitely unless you contact us to request your data to be removed.
- Data Location
The NIHRIO record and Additional Information is processed on servers managed by the website developers, Indigo Multimedia Limited. The servers are located the United Kingdom under EU-US Privacy Shield safeguards. During 2018 the University plans to move such processing to the EEA.
- Data Sharing
The University will not share personal data with third parties unless the third party is acting as an agent for the University on the instruction of the University (e.g. third party mailing house to send printed materials; external venues such as hotels to assist in event administration).
- Your Rights
You have the right of access to your data; to update, amend and rectify your data; change your communication preferences, including opting out of receiving any marketing materials. You have both the right of erasure and the right to object to the University processing any Additional Information; given its legal obligation, you do not have the right of erasure nor the right to object to the University processing the NIHRIO Record. Please contact firstname.lastname@example.org to exercise any of these rights.